Cross-Border Data Transfer Logbook

Under the DPDP Act 2023 and GDPR (Chapter V, Articles 44–50), organizations transferring personal data outside India or the EU must maintain a detailed logbook of cross-border transfers. Auditors and regulators demand evidence of transfer purpose, destination country, legal basis, safeguards, and retention compliance.

This Excel-based Cross-Border Data Transfer Logbook by Prgenix ensures every transfer is properly recorded, authorized, and auditable.

Key Features:

• Transfer Register: Capture request ID, business purpose, categories of personal data, destination country, transfer mechanism (SCCs, BCRs, adequacy decision, DPDP rules), and retention period.

• Recipient Register: Record recipient entity details, contract reference, and data protection officer (DPO) contact.

• Transfer Risk Log: Maintain risk assessment notes, DPIA references, and mitigation measures.

• Breach & Incident Tracker: Record cross-border transfer-related breaches or violations.

• Dashboard: Auto-summary of transfers by destination, mechanism used, % transfers with DPIA, overdue retention, and risk alerts.

• Conditional Formatting & Alerts: Flags missing legal basis, expired safeguards, and overdue retention.

This template is designed for DPOs, CISOs, Compliance Heads, and Legal Counsel managing international data flows under DPDP and GDPR.

Prgenix brings international governance frameworks with practical implementation expertise in Data Protection, ESG, EPR, and Regulatory Compliance. Our solutions are crafted to not only meet statutory requirements but also to minimize risk exposure, build trust, and accelerate audit readiness.

This logbook goes beyond a record-keeping tool—it becomes a strategic compliance enabler for organizations navigating complex global data transfer landscapes.